# Weekly Report Template

Start every recurring update from a draft instead of a blank page. You supply the facts; AI supplies structure and wording.

## 1. Facts sheet

If it is not on this sheet, it does not go in the report. Fragments are fine.

- Audience: [WHO READS THIS]
- What I want them to do or understand: [PURPOSE]
- Wins (facts only): [WIN 1], [WIN 2]
- Numbers (with source): [NUMBER] from [WHERE]
- Decisions made: [DECISION]
- Risks or blockers: [BLOCKER]
- What I need from them, and by when: [ASK] by [DATE]
- Next week's priorities: [PRIORITY 1], [PRIORITY 2]

## 2. Report skeleton

1. Summary (two sentences, conclusion first)
2. What happened
3. Risks
4. What I need
5. Next week

## 3. My house style

- Plain, direct language; no jargon
- Paragraphs of three sentences or fewer
- Lead with the conclusion
- Bullets for lists of three or more
- Sign-off: [YOUR SIGN-OFF]
- Avoid: [WORDS YOU DISLIKE]

## Ready-to-paste prompts

**Draft from the facts sheet:**

```
Write a first draft of a weekly report for [AUDIENCE]. Purpose: [PURPOSE].
Facts to use (use only these): [PASTE FACTS SHEET]
Structure: Summary / What happened / Risks / What I need / Next week.
About [NUMBER] words. Tone: [TONE]. House style: [PASTE HOUSE STYLE].
Do not add facts, numbers, dates, or names that aren't listed. If something is
missing, insert [MISSING: description].
```

**Revise without changing facts:**

```
Revise the draft above. Keep all facts unchanged. Shorten the summary to two
sentences, make the tone more [TONE], and move "[SECTION]" to the end. List
anything you changed besides these.
```

## How to use this in 10 minutes

1. (4 min) Fill in the facts sheet from your calendar, sent mail, and notes.
2. (2 min) Paste it into the draft prompt.
3. (4 min) Fill every [MISSING] marker yourself, read the whole report aloud once, and check each number against its source.

Words like "on track" or "going well" are judgments. Keep them only if you would defend them. Do not paste confidential documents or customer data into tools you have not been approved to use. You are accountable for the final report, so read all of it before it leaves your hands.

From Breazely — free, plain-spoken AI training. breazely.com